As the 2024/25 tax year ends on 5 April 2025, every UK employer must complete key payroll year-end tasks to remain compliant with HMRC. Use this Payroll Year-End Checklist for Employers 2025 to ensure nothing is missed and your payroll records are ready for the new tax year.
1. Finalise Your Last Payroll of the Tax Year
- Ensure all payments for the tax year ending 5 April 2025 are processed
- Include any bonuses, expenses, or final salary adjustments
- Send the Full Payment Submission (FPS) to HMRC on or before payday
2. Submit Final Employer Payment Summary (EPS)
- Send the EPS by 19 April 2025 if you:
- Claimed statutory payments (e.g. SMP, SSP)
- Reclaimed Employment Allowance
- Didn’t pay any employees in the final month
3. Provide Employees with P60 Forms
- Must be given to all employees who are still working for you on 5 April 2025
- Deadline: 31 May 2025
- P60 summarises their total pay and tax deductions for the year
4. Report Employee Benefits and Expenses (P11D)
- If you provided taxable benefits (e.g. company cars, health insurance), you must:
- Submit P11D and P11D(b) forms to HMRC
- Give a copy to employees by 6 July 2025
- Pay any Class 1A National Insurance by 22 July 2025 (or 19 July by post)
5. Update Employee Payroll Records
- Update tax codes as per HMRC’s new notices
- Remove any leavers and carry forward continuing employees
- Apply any changes to National Insurance thresholds and student loan repayments
6. Prepare for the New Tax Year (from 6 April 2025)
- Download the latest payroll software updates
- Check new rates for:
- National Minimum and Living Wage
- National Insurance bands
- Student loan and postgraduate loan thresholds
- Statutory payments (SSP, SMP, SPP, etc.)
- Issue new starter checklists or P45s for new hires
7. Retain Payroll Records
- Keep payroll records for at least 3 years
- Include payslips, P60s, FPS/EPS submissions, and employee information
How Eclat Accountancy Can Help
We make payroll compliance easy by:
- Managing year-end submissions to HMRC
- Preparing and distributing P60s and P11Ds
- Advising on employee benefits and PAYE liabilities
- Handling payroll software updates and training
Final Thoughts
The payroll year-end process is more than just ticking boxes – it’s about protecting your business and your employees from compliance issues. Let Eclat Accountancy keep your payroll running smoothly in 2025 and beyond.
Get in touch today for expert payroll support tailored to your business.
